How do I make Predefined Replies in Outlook

Last updated 11/19/2012

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How do you make predefined replies in Outlook? 

It's simple.  Just follow these steps (in Office 2007 they are called Quick Parts):

1. Open a new email msg.
2. Write your message
3. Highlight it

 

• Go to Insert -> Quick Parts 

 

• Select 'Save Selection to QP Gallery'

 







Your predefined message is now saved.

How to Use Your Predefined Messages in Outlook:

1. Open a new msg
2. Go to Insert tab
3. Select Quick Parts

 

• Select the predefined reply you want to insert.

 

 

 

 

 

 

 

 

 

The predefined will now be inserted into your email

 

 

 

 

 

How to delete and organize your predefined replies in Outlook:

  

1. Open a new msg
2. Go to Insert tab
3. Select Quick Parts 

• Right click the list of predefined replies and go to 'Organize and Delete'.

Let me know if there are any questions.